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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they don’& rsquo; t take much time. But they can build up, especially if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available by means of Zapier to other app integrations providing you a lots of options to link and develop powerful workflows.

Especially, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for new jobs on Smashing Magazine's task board

While each of these jobs are small, they end up conserving you a great deal of time. And if you're innovative, you can build on these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective totally automated workflows. Whether it's automating sending out an email or ensuring that brand-new post gets a tweet, we can get rid of the manual steps of mundane tasks to focus on other things that art essential.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you develop.Getting going with a Zapier account

Before we enter into setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we do not have to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather forecasts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather as an occasion, it needs a bit of information to offer us a customized forecast. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your phone number comes from you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can use. You can either choose one number to constantly send from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will bring up some alternatives. I would like to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this moment everything should be set up, so click the Test & & Review button and you should receive a sample text!

Keep in mind: If you choose a single From Number, you may be limited in how regular you can get texts, so if you do not get it right away, that might be why. Setting random assists avoid that issue, but the the number isn't consistent.

And once you're happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Arrange by Zapier.

Choosing Set Up by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. When configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to in the past makes certain it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it doesn't waste ink and paper

Color or Black and white: you'll wish to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're trying to find a task, it can be a discomfort to need to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is posted.

To get going, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL needs to be valid!

Checking the RSS feed Next, we need to choose what we wish to make with the new product. Considering that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, comparable to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our email, we wish to include the following:

To: any place you desire these sent out to, most likely the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however an useful idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring job notification e-mail Once you're done configuring, you can strike continue. Then, similar to previously, click Test & & Review, and you should receive your test e-mail.

Test task alert e-mail Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium function, you can set up some custom workflows based off of brand-new information Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing new creative methods to use Zapier.

Show me on Twitter!

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