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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they don’& rsquo; t take much time. However they can accumulate, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API offered through Zapier to other app combinations giving you a ton of options to connect and develop powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Magazine's job board

While each of these jobs are little, they end up conserving you a lot of time. And if you're creative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful totally automated workflows. Whether it's automating sending an e-mail or ensuring that brand-new article gets a tweet, we can get rid of the manual actions of ordinary jobs to focus on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not need to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to connect. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When picking Weather condition as an occasion, it needs a little bit of details to provide us an individualized prediction. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your contact number belongs to you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a bunch of contact number you can utilize. You can either choose one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number each time.

Then, click within Message, and it will bring up some options. I need to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can select all or as much as we want and again click Continue.

Configuring Weather message Finally we get to evaluate if our Zap worked. At this point whatever must be configured, so click the Test & & Evaluation button and you must get a sample text!

Note: If you select a single From Number, you may be limited in how regular you can get texts, so if you don't get it right now, that may be why. Setting random helps avoid that issue, however the the number isn't consistent.

And when you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Schedule by Zapier.

Picking Set Up by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously makes sure it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it does not lose ink and paper

Color or Grayscale: you'll wish to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're looking for a job, it can be a pain to have to go to every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To start, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL needs to stand!

Checking the RSS feed Next, we require to select what we wish to make with the brand-new product. Given that we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we want to include the following:

To: anywhere you want these sent to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a handy concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover handy consisting of the Title, Description, and Link

Configuring job notification email Once you're done configuring, you can hit continue. Then, comparable to in the past, click Test & & Review, and you must receive your test e-mail.

Test job alert email Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to instantly post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can set up some customized workflows based off of brand-new information Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

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