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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. On their own, they put on’& rsquo; t take much time. However they can add up, particularly if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API available via Zapier to other app integrations offering you a ton of options to connect and build powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's job board

While each of these tasks are little, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and builds powerful fully automated workflows. Whether it's automating sending an email or making sure that new article gets a tweet, we can get rid of the manual actions of ordinary jobs to focus on other things that art important.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you create.Getting going with a Zapier account

Before we enter establishing workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to connect. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather condition as an event, it needs a little bit of info to give us an individualized prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your contact number belongs to you or that the contact number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can use. You can either select one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number whenever.

Then, click within Message, and it will raise some choices. I wish to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this moment whatever ought to be set up, so click the Test & & Review button and you need to get a sample text!

Keep in mind: If you choose a single From Number, you might be limited in how regular you can receive texts, so if you do not get it right now, that might be why. Setting random assists avoid that concern, however the the number isn't constant.

And once you more than happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Schedule by Zapier.

Selecting Schedule by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to tailor to your preference.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're looking for a job, it can be a discomfort to have to check out every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Thankfully, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To get started, let's produce a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL must stand!

Testing the RSS feed Next, we require to select what we want to make with the brand-new product. Given that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to include the following:

To: any place you desire these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a practical idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find helpful including the Title, Description, and Link

Configuring job notification e-mail Once you're done configuring, you can strike continue. Then, comparable to previously, click Test & & Evaluation, and you should get your test e-mail.

Test job alert email Lastly if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you compose your own content? Establish an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of new information Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Share with me on Twitter!

Are Zapier Paths