Asana And Outlook Integration Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they put on’& rsquo; t take much time. But they can build up, specifically if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available through Zapier to other app combinations providing you a ton of choices to link and build effective workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for brand-new tasks on Smashing Magazine's job board

While each of these tasks are little, they wind up conserving you a lot of time. And if you're creative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops effective totally automated workflows. Whether it's automating sending an e-mail or ensuring that new blog post gets a tweet, we can eliminate the manual actions of ordinary jobs to focus on other things that art essential.

Each time you produce a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you develop.Getting going with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to begin, so we do not need to worry about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the very first app we wish to link. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather as an event, it needs a little bit of information to offer us an individualized prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your telephone number belongs to you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a bunch of telephone number you can use. You can either choose one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number every time.

Then, click within Message, and it will bring up some options. I would like to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this moment whatever need to be set up, so click the Test & & Review button and you need to get a sample text!

Keep in mind: If you select a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it right now, that might be why. Setting random helps avoid that problem, however the the number isn't consistent.

And once you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Schedule by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. As soon as set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like in the past makes certain it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely just want 1 so it does not lose ink and paper

Color or Black and white: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're looking for a job, it can be a discomfort to need to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is published.

To start, let's create a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL should be valid!

Evaluating the RSS feed Next, we need to select what we want to make with the new product. Given that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, similar to what we made with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our email, we want to consist of the following:

To: wherever you desire these sent to, probably the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover practical consisting of the Title, Description, and Link

Configuring job alert e-mail Once you're done setting up, you can hit continue. Then, similar to previously, click Test & & Review, and you ought to get your test e-mail.

Test job alert email Lastly if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to immediately publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can really do whatever you want. Though this is a premium function, you can set up some custom workflows based off of brand-new information Zapier sees or accept demands that you post to activate other automations.

What's your preferred Zap?

Love hearing brand-new imaginative ways to utilize Zapier.

Show me on Twitter!

Asana And Outlook Integration Zapier