Asana And Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. But they can add up, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API readily available via Zapier to other app combinations giving you a lots of choices to connect and build powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Publication's job board

While each of these jobs are small, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and builds powerful totally automated workflows. Whether it's automating sending an email or making sure that brand-new blog post gets a tweet, we can remove the manual steps of mundane jobs to concentrate on other things that art important.

Each time you produce a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 free Zaps to begin, so we don't need to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To start, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather condition as an event, it requires a little bit of details to provide us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your phone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a lot of telephone number you can utilize. You can either choose one number to always send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number whenever.

Then, click within Message, and it will bring up some alternatives. I wish to know everything possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can pick all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this point whatever ought to be configured, so click the Test & & Review button and you ought to get a sample text!

Note: If you pick a single From Number, you might be limited in how regular you can get texts, so if you do not get it right now, that might be why. Setting random assists prevent that issue, however the the number isn't consistent.

And once you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Set up by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like before makes sure it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not squander ink and paper

Color or Black and white: you'll wish to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black will not help the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to customize to your taste.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're looking for a task, it can be a pain to need to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, task boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get started, let's develop a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must stand!

Testing the RSS feed Next, we need to pick what we wish to do with the new product. Considering that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our e-mail, we want to include the following:

To: anywhere you desire these sent to, probably the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find valuable consisting of the Title, Description, and Link

Setting up task alert email Once you're done configuring, you can strike continue. Then, similar to previously, click Test & & Review, and you ought to get your test email.

Test task alert e-mail Finally if you enjoy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the ideal direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium function, you can establish some customized workflows based off of brand-new data Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new imaginative ways to use Zapier.

Show me on Twitter!

Asana And Zapier