Asana Integrations Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. By themselves, they don’& rsquo; t take much time. But they can build up, particularly if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API available via Zapier to other app combinations providing you a lots of alternatives to connect and construct powerful workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's task board

While each of these jobs are little, they end up saving you a great deal of time. And if you're creative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and constructs effective completely automated workflows. Whether it's automating sending an e-mail or making certain that new blog post gets a tweet, we can get rid of the manual actions of ordinary tasks to concentrate on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Getting started with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to begin, so we don't have to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To begin, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to select a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather condition as an occasion, it needs a bit of details to give us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your telephone number comes from you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a lot of contact number you can use. You can either pick one number to always send from, which you can establish as a contact so you understand it's Zapier, or you can pick Random, which will use a random number every time.

Then, click within Message, and it will bring up some choices. I would like to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Setting up Weather condition message Finally we get to test if our Zap worked. At this moment everything should be set up, so click the Test & & Review button and you ought to receive a sample text!

Keep in mind: If you choose a single From Number, you may be limited in how regular you can get texts, so if you don't get it right now, that might be why. Setting random helps prevent that problem, but the the number isn't constant.

And as soon as you more than happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Arrange by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it doesn't squander ink and paper

Color or Grayscale: you'll wish to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're looking for a job, it can be a pain to have to check out every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Thankfully, job boards like Smashing Publication and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get started, let's produce a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to be valid!

Checking the RSS feed Next, we require to choose what we want to make with the brand-new item. Because we want it emailed, we can pick our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: wherever you desire these sent out to, probably the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a valuable idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll find handy consisting of the Title, Description, and Link

Setting up job alert e-mail Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Evaluation, and you must get your test e-mail.

Test task alert email Lastly if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the ideal direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to immediately publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium function, you can set up some custom workflows based off of brand-new information Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing new creative ways to use Zapier.

Show me on Twitter!

Asana Integrations Zapier