Asana Subtask Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. By themselves, they don’& rsquo; t take much time. However they can build up, specifically if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available through Zapier to other app integrations giving you a lots of choices to connect and build powerful workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Publication's job board

While each of these jobs are small, they end up conserving you a great deal of time. And if you're creative, you can build on these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and constructs effective completely automated workflows. Whether it's automating sending out an e-mail or making sure that new blog post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art crucial.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you create.Starting with a Zapier account

Before we enter into setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we don't have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To start, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we wish to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an occasion, it needs a little bit of details to provide us an individualized forecast. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number comes from you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the confirmation method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of contact number you can utilize. You can either pick one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will bring up some choices. I want to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can pick all or as much as we want and once again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this point everything ought to be configured, so click the Test & & Review button and you ought to receive a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how regular you can receive texts, so if you don't get it immediately, that may be why. Setting random helps avoid that issue, but the the number isn't consistent.

And when you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Arrange by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to in the past ensures it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely just want 1 so it does not waste ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to personalize to your liking.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you want to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're trying to find a job, it can be a pain to need to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To begin, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to be valid!

Checking the RSS feed Next, we need to pick what we want to make with the new product. Considering that we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our e-mail, we want to include the following:

To: wherever you desire these sent out to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, but an useful concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find practical consisting of the Title, Description, and Link

Configuring task alert email Once you're done configuring, you can hit continue. Then, similar to previously, click Test & & Review, and you need to receive your test email.

Test job alert e-mail Lastly if you're happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to automatically post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can really do whatever you want. Though this is a premium function, you can establish some customized workflows based off of brand-new data Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing new creative methods to use Zapier.

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Asana Subtask Zapier