Asana Subtasks With Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. By themselves, they put on’& rsquo; t take much time. However they can build up, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered by means of Zapier to other app integrations offering you a ton of alternatives to connect and construct powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Publication's task board

While each of these tasks are small, they end up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds powerful totally automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new blog post gets a tweet, we can remove the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you produce a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Getting going with a Zapier account

Before we get into establishing workflows, you'll need an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to begin, so we do not have to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the first app we wish to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an event, it requires a bit of info to provide us a personalized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your telephone number comes from you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either select one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some choices. I want to know whatever possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather message Finally we get to check if our Zap worked. At this moment whatever need to be set up, so click the Test & & Review button and you ought to receive a sample text!

Note: If you pick a single From Number, you might be limited in how frequent you can get texts, so if you do not get it immediately, that might be why. Setting random assists avoid that concern, but the the number isn't constant.

And as soon as you enjoy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Arrange by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Each Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like in the past ensures it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably simply desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to tailor to your taste.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a job, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To begin, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL should be valid!

Evaluating the RSS feed Next, we require to select what we wish to make with the new product. Because we want it emailed, we can select our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our email, we want to consist of the following:

To: anywhere you want these sent out to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find useful consisting of the Title, Description, and Link

Configuring task notice email Once you're done setting up, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you ought to get your test email.

Test task alert e-mail Lastly if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to immediately post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium function, you can set up some customized workflows based off of brand-new data Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing new imaginative ways to utilize Zapier.

Show me on Twitter!

Asana Subtasks With Zapier