Asana Tags Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little tasks. On their own, they don’& rsquo; t take much time. However they can add up, specifically if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available by means of Zapier to other app integrations offering you a lots of alternatives to link and build powerful workflows.

Particularly, we're going to learn how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for brand-new jobs on Smashing Magazine's task board

While each of these jobs are little, they end up saving you a lot of time. And if you're imaginative, you can build on these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful completely automated workflows. Whether it's automating sending an e-mail or ensuring that brand-new blog post gets a tweet, we can get rid of the manual steps of mundane jobs to concentrate on other things that art important.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you develop.Starting with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 totally free Zaps to start, so we do not need to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text if the weather condition anticipates rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the very first app we wish to connect. Because we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and select Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to select a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather as an event, it requires a little bit of info to provide us a tailored prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your telephone number comes from you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either select one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some alternatives. I wish to know everything possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this moment everything should be set up, so click the Test & & Review button and you must get a sample text!

Keep in mind: If you select a single From Number, you might be limited in how regular you can get texts, so if you do not get it immediately, that may be why. Setting random assists avoid that issue, however the the number isn't constant.

And when you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Arrange by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like previously makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Grayscale: you'll want to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to personalize to your taste.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're looking for a task, it can be a pain to need to check out every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, job boards like Smashing Magazine and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get going, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL ought to stand!

Testing the RSS feed Next, we need to select what we wish to do with the brand-new product. Considering that we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, comparable to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our email, we want to include the following:

To: any place you desire these sent out to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but a handy idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll discover handy including the Title, Description, and Link

Configuring job alert e-mail Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you need to receive your test email.

Test task alert email Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the best instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to immediately publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium feature, you can set up some custom workflows based off of brand-new data Zapier sees or accept demands that you publish to activate other automations.

What's your favorite Zap?

Love hearing brand-new imaginative ways to utilize Zapier.

Share with me on Twitter!

Asana Tags Zapier