Asana To Asana Zapier Integration

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small jobs. On their own, they wear’& rsquo; t take much time. However they can build up, specifically if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available through Zapier to other app combinations providing you a ton of choices to link and construct powerful workflows.

Especially, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's job board

While each of these tasks are little, they wind up conserving you a lot of time. And if you're imaginative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops effective totally automated workflows. Whether it's automating sending out an email or making certain that brand-new blog post gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you develop.Starting with a Zapier account

Prior to we get into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we do not need to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather anticipates rain.

To get going, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather as an event, it requires a little bit of info to give us a customized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your contact number comes from you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either pick one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number each time.

Then, click within Message, and it will bring up some options. I wish to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this point whatever need to be configured, so click the Test & & Evaluation button and you must get a sample text!

Note: If you choose a single From Number, you might be restricted in how frequent you can get texts, so if you don't get it immediately, that may be why. Setting random assists prevent that concern, but the the number isn't constant.

And when you more than happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Arrange by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to previously makes sure it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can set up out print job. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: most likely just want 1 so it doesn't lose ink and paper

Color or Black and white: you'll wish to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to customize to your preference.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're trying to find a task, it can be a discomfort to need to check out every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Fortunately, task boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To start, let's produce a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL must stand!

Evaluating the RSS feed Next, we require to choose what we want to do with the brand-new product. Considering that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we want to consist of the following:

To: wherever you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a helpful idea might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover handy consisting of the Title, Description, and Link

Configuring task notice email Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Review, and you should get your test email.

Test task alert e-mail Lastly if you're happy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to instantly post a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can actually do whatever you desire. Though this is a premium function, you can set up some customized workflows based off of new data Zapier sees or accept demands that you post to trigger other automations.

What's your preferred Zap?

Love hearing brand-new imaginative methods to use Zapier.

Share with me on Twitter!

Asana To Asana Zapier Integration