Asana Vs Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. On their own, they wear’& rsquo; t take much time. But they can build up, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available through Zapier to other app combinations offering you a ton of options to connect and construct effective workflows.

Particularly, we're going to find out how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Magazine's job board

While each of these tasks are small, they end up conserving you a lot of time. And if you're imaginative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops effective fully automated workflows. Whether it's automating sending out an email or making sure that new blog post gets a tweet, we can remove the manual actions of ordinary jobs to focus on other things that art essential.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you produce.Beginning with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to begin, so we don't have to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather anticipates rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we want to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it needs a bit of info to offer us a personalized prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your contact number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the confirmation technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can utilize. You can either choose one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number each time.

Then, click inside of Message, and it will bring up some alternatives. I want to know whatever possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather condition message Lastly we get to evaluate if our Zap worked. At this point whatever must be set up, so click the Test & & Review button and you ought to get a sample text!

Note: If you choose a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it immediately, that may be why. Setting random assists avoid that issue, however the the number isn't consistent.

And as soon as you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Arrange by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like previously makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to personalize to your preference.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're trying to find a job, it can be a pain to have to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, task boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To start, let's develop a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL should be valid!

Testing the RSS feed Next, we need to choose what we wish to do with the new product. Because we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we want to include the following:

To: anywhere you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a handy concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up job notification email Once you're done configuring, you can strike continue. Then, comparable to in the past, click Test & & Evaluation, and you ought to get your test e-mail.

Test job alert e-mail Finally if you enjoy with the setup, switch on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can really do whatever you want. Though this is a premium feature, you can establish some customized workflows based off of brand-new data Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

Asana Vs Zapier