Asana With Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. By themselves, they wear’& rsquo; t take much time. However they can build up, particularly if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available via Zapier to other app integrations offering you a lots of alternatives to link and develop effective workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Publication's job board

While each of these jobs are small, they wind up saving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds effective completely automated workflows. Whether it's automating sending out an e-mail or ensuring that new article gets a tweet, we can remove the manual actions of ordinary tasks to focus on other things that art essential.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you develop.Getting started with a Zapier account

Before we enter setting up workflows, you'll require an account.

Registering for Zapier is free and you get 5 totally free Zaps to start, so we don't need to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather anticipates rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to link. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Picking the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When selecting Weather as an event, it needs a little bit of details to give us a customized forecast. Especially, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your phone number belongs to you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can use. You can either choose one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will use a random number every time.

Then, click inside of Message, and it will raise some options. I want to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this moment everything must be set up, so click the Test & & Review button and you must get a sample text!

Keep in mind: If you select a single From Number, you might be limited in how frequent you can get texts, so if you don't get it immediately, that might be why. Setting random assists prevent that problem, but the the number isn't constant.

And once you enjoy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Set up by Zapier.

Selecting Arrange by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously makes sure it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it doesn't waste ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to tailor to your liking.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're trying to find a job, it can be a pain to have to visit every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To start, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL should stand!

Checking the RSS feed Next, we need to choose what we want to do with the brand-new product. Given that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, similar to what we did with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we want to consist of the following:

To: any place you want these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a helpful concept might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find handy including the Title, Description, and Link

Setting up job notification email Once you're done setting up, you can hit continue. Then, comparable to previously, click Test & & Review, and you must get your test email.

Test job alert e-mail Lastly if you enjoy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the ideal direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to instantly post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium feature, you can establish some custom workflows based off of new information Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

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Asana With Zapier