Asana Zapier Documentation

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. By themselves, they wear’& rsquo; t take much time. However they can accumulate, specifically if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered by means of Zapier to other app combinations offering you a lots of choices to link and develop effective workflows.

Particularly, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's job board

While each of these tasks are small, they end up conserving you a great deal of time. And if you're creative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and develops effective completely automated workflows. Whether it's automating sending out an email or making sure that new post gets a tweet, we can remove the manual steps of mundane jobs to focus on other things that art essential.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Getting going with a Zapier account

Before we get into establishing workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text message if the weather forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we want to connect. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an occasion, it needs a bit of information to offer us an individualized prediction. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your telephone number comes from you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either pick one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number every time.

Then, click within Message, and it will raise some options. I would like to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather condition message Finally we get to check if our Zap worked. At this point whatever ought to be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you choose a single From Number, you might be restricted in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random assists avoid that issue, however the the number isn't consistent.

And when you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Schedule by Zapier.

Picking Set Up by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not squander ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to customize to your preference.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're looking for a task, it can be a pain to need to go to every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To get started, let's develop a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL must stand!

Checking the RSS feed Next, we require to select what we wish to do with the new product. Considering that we want it emailed, we can pick our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our email, we want to consist of the following:

To: any place you desire these sent to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a practical idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover handy consisting of the Title, Description, and Link

Configuring task alert email Once you're done configuring, you can strike continue. Then, similar to in the past, click Test & & Evaluation, and you must get your test email.

Test task alert email Lastly if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to automatically publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium feature, you can set up some custom workflows based off of new information Zapier sees or accept requests that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to use Zapier.

Show me on Twitter!

Asana Zapier Documentation