Asana Zapier Integration User

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they wear’& rsquo; t take much time. However they can accumulate, specifically if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available by means of Zapier to other app combinations providing you a ton of options to link and build effective workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for brand-new jobs on Smashing Magazine's job board

While each of these tasks are little, they end up saving you a lot of time. And if you're innovative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds effective totally automated workflows. Whether it's automating sending an email or ensuring that new post gets a tweet, we can remove the manual actions of ordinary tasks to focus on other things that art crucial.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you produce.Getting going with a Zapier account

Before we enter into establishing workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to begin, so we do not need to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we want to link. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it needs a little bit of details to give us a personalized prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your telephone number comes from you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier offers a lot of phone numbers you can utilize. You can either select one number to always send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click within Message, and it will raise some options. I want to know everything possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Configuring Weather condition message Finally we get to check if our Zap worked. At this moment everything need to be set up, so click the Test & & Evaluation button and you should get a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how frequent you can get texts, so if you don't get it right away, that might be why. Setting random helps avoid that issue, but the the number isn't constant.

And when you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound amazing, but have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Arrange by Zapier.

Choosing Schedule by Zapier We can then pick a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. As soon as set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like in the past makes sure it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably just want 1 so it doesn't lose ink and paper

Color or Grayscale: you'll wish to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to personalize to your taste.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're searching for a job, it can be a discomfort to have to visit every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Thankfully, task boards like Smashing Publication and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To get started, let's develop a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL needs to be valid!

Evaluating the RSS feed Next, we need to pick what we want to make with the brand-new product. Considering that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our email, we wish to include the following:

To: wherever you want these sent to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a valuable concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover useful including the Title, Description, and Link

Configuring job alert e-mail Once you're done setting up, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you must get your test e-mail.

Test task alert e-mail Finally if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of new data Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing new innovative ways to use Zapier.

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Asana Zapier Integration User