Asana Zapier New Tag Created

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little tasks. On their own, they don’& rsquo; t take much time. However they can add up, especially if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API offered via Zapier to other app integrations offering you a lots of options to link and develop effective workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for new jobs on Smashing Publication's task board

While each of these tasks are little, they wind up conserving you a great deal of time. And if you're creative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and builds powerful completely automated workflows. Whether it's automating sending out an email or ensuring that new blog post gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art essential.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you produce.Getting going with a Zapier account

Before we enter establishing workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to begin, so we don't need to fret about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we wish to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather as an event, it needs a little bit of details to give us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your contact number belongs to you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either choose one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will raise some alternatives. I want to know everything possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment whatever should be set up, so click the Test & & Evaluation button and you should get a sample text!

Note: If you pick a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it immediately, that may be why. Setting random assists prevent that issue, however the the number isn't constant.

And once you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it does not lose ink and paper

Color or Black and white: you'll wish to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to tailor to your taste.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're trying to find a task, it can be a pain to have to check out every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get going, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL must stand!

Checking the RSS feed Next, we need to select what we want to finish with the new item. Given that we desire it emailed, we can pick our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: any place you desire these sent out to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a handy idea might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll discover handy consisting of the Title, Description, and Link

Setting up task notification e-mail Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Review, and you need to get your test e-mail.

Test task alert e-mail Finally if you enjoy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to immediately post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you want. Though this is a premium function, you can establish some custom workflows based off of new information Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to use Zapier.

Show me on Twitter!

Asana Zapier New Tag Created