Associated Record Type Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. On their own, they don’& rsquo; t take much time. But they can accumulate, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations offering you a ton of alternatives to connect and develop effective workflows.

Particularly, we're going to learn how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's job board

While each of these tasks are little, they end up conserving you a lot of time. And if you're innovative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and constructs powerful totally automated workflows. Whether it's automating sending an e-mail or making certain that brand-new blog post gets a tweet, we can eliminate the manual steps of mundane tasks to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you create.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll require an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we don't have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we wish to link. Considering that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather as an occasion, it requires a bit of info to give us a personalized forecast. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your contact number belongs to you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the confirmation approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of telephone number you can utilize. You can either choose one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click inside of Message, and it will bring up some choices. I want to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Configuring Weather condition message Finally we get to check if our Zap worked. At this point whatever must be set up, so click the Test & & Review button and you ought to get a sample text!

Note: If you choose a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it right away, that may be why. Setting random assists prevent that concern, but the the number isn't constant.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Set up by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. When set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like in the past ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Black and white: you'll wish to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to personalize to your taste.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print job If you wish to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're looking for a job, it can be a pain to need to visit every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, job boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To get going, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL should stand!

Testing the RSS feed Next, we require to choose what we wish to finish with the new item. Considering that we want it emailed, we can select our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, comparable to what we made with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we want to include the following:

To: wherever you desire these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but an useful idea could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll find handy including the Title, Description, and Link

Setting up job notification e-mail Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Review, and you should get your test e-mail.

Test job alert email Lastly if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to automatically post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you want. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept requests that you post to trigger other automations.

What's your preferred Zap?

Love hearing new creative ways to use Zapier.

Share with me on Twitter!

Associated Record Type Zapier