Atlantic City Sharon Zapia

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. However they can accumulate, specifically if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available by means of Zapier to other app integrations giving you a lots of choices to connect and build powerful workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for new jobs on Smashing Publication's task board

While each of these tasks are small, they wind up conserving you a lot of time. And if you're creative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective totally automated workflows. Whether it's automating sending an email or making certain that brand-new article gets a tweet, we can get rid of the manual steps of ordinary jobs to focus on other things that art important.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to start, so we don't need to fret about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text if the weather predicts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Given that we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather condition as an event, it requires a little bit of information to provide us a personalized forecast. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your contact number belongs to you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier gives a bunch of telephone number you can use. You can either pick one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number whenever.

Then, click within Message, and it will bring up some choices. I want to know everything possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can pick all or as much as we want and once again click Continue.

Setting up Weather message Finally we get to evaluate if our Zap worked. At this moment whatever should be set up, so click the Test & & Review button and you ought to get a sample text!

Keep in mind: If you pick a single From Number, you might be limited in how frequent you can get texts, so if you do not get it immediately, that may be why. Setting random assists prevent that issue, however the the number isn't consistent.

And when you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Set up by Zapier.

Choosing Arrange by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like before makes sure it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you want color. The idea is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to tailor to your preference.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're searching for a job, it can be a pain to have to check out every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To get started, let's create a new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL needs to be valid!

Checking the RSS feed Next, we need to choose what we want to make with the new item. Because we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our email, we wish to include the following:

To: any place you desire these sent to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but an useful idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up task notification e-mail Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Review, and you must receive your test email.

Test task alert e-mail Lastly if you're happy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own material? Establish an RSS feed to automatically publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can really do whatever you desire. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept requests that you post to trigger other automations.

What's your preferred Zap?

Love hearing new imaginative ways to use Zapier.

Share with me on Twitter!

Atlantic City Sharon Zapia