Automate Social Media With Airtable And Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. By themselves, they wear’& rsquo; t take much time. However they can accumulate, particularly if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered through Zapier to other app combinations giving you a lots of alternatives to link and build effective workflows.

Especially, we're going to learn how to do a couple of things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Publication's task board

While each of these tasks are little, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and builds effective completely automated workflows. Whether it's automating sending out an email or making sure that new article gets a tweet, we can eliminate the manual steps of mundane jobs to concentrate on other things that art essential.

Each time you produce a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to begin, so we do not need to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text message if the weather predicts rain.

To get started, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we wish to connect. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When picking Weather condition as an event, it needs a bit of info to give us a tailored forecast. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your telephone number belongs to you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a bunch of phone numbers you can use. You can either select one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click within Message, and it will bring up some choices. I wish to know whatever possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this point everything ought to be configured, so click the Test & & Evaluation button and you need to receive a sample text!

Note: If you select a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it right now, that might be why. Setting random assists prevent that problem, but the the number isn't constant.

And as soon as you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Set up by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like previously ensures it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to customize to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a task, it can be a pain to need to visit every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, job boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To get started, let's create a new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Testing the RSS feed Next, we require to pick what we wish to finish with the brand-new item. Since we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, comparable to what we did with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: any place you want these sent out to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll find helpful including the Title, Description, and Link

Configuring job notice e-mail Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Evaluation, and you must receive your test email.

Test job alert e-mail Finally if you more than happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the best direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can really do whatever you want. Though this is a premium feature, you can establish some custom workflows based off of brand-new information Zapier sees or accept requests that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new imaginative ways to use Zapier.

Share with me on Twitter!

Automate Social Media With Airtable And Zapier