Automating Life With Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they don’& rsquo; t take much time. But they can accumulate, specifically if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API readily available via Zapier to other app combinations giving you a ton of options to connect and build effective workflows.

Especially, we're going to find out how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for brand-new jobs on Smashing Publication's job board

While each of these jobs are little, they wind up conserving you a great deal of time. And if you're creative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and develops powerful fully automated workflows. Whether it's automating sending out an email or making sure that new article gets a tweet, we can eliminate the manual actions of ordinary jobs to focus on other things that art important.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you create.Beginning with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 free Zaps to begin, so we don't have to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the very first app we wish to link. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather condition as an event, it requires a bit of information to offer us a customized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your phone number comes from you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a lot of telephone number you can use. You can either pick one number to always send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click within Message, and it will raise some choices. I would like to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can choose all or as much as we want and once again click Continue.

Configuring Weather message Finally we get to test if our Zap worked. At this point everything ought to be set up, so click the Test & & Review button and you must receive a sample text!

Keep in mind: If you select a single From Number, you might be limited in how regular you can get texts, so if you do not get it right now, that might be why. Setting random assists avoid that issue, however the the number isn't consistent.

And as soon as you more than happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Arrange by Zapier.

Selecting Schedule by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to in the past ensures it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably simply desire 1 so it doesn't waste ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to personalize to your liking.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're looking for a job, it can be a discomfort to need to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get going, let's develop a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL should stand!

Testing the RSS feed Next, we require to pick what we want to do with the brand-new product. Because we want it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: anywhere you want these sent out to, probably the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however an useful concept might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover handy consisting of the Title, Description, and Link

Setting up task notification email Once you're done setting up, you can hit continue. Then, similar to previously, click Test & & Review, and you should receive your test e-mail.

Test task alert e-mail Lastly if you enjoy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you moving in the ideal direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept requests that you post to trigger other automations.

What's your preferred Zap?

Love hearing new creative ways to utilize Zapier.

Share with me on Twitter!

Automating Life With Zapier