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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. By themselves, they wear’& rsquo; t take much time. However they can build up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available via Zapier to other app integrations providing you a ton of options to connect and develop effective workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for brand-new jobs on Smashing Publication's job board

While each of these jobs are small, they end up saving you a great deal of time. And if you're innovative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and constructs powerful fully automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new blog post gets a tweet, we can get rid of the manual steps of mundane jobs to concentrate on other things that art important.

Each time you produce a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you produce.Starting with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Signing up for Zapier is free and you get 5 totally free Zaps to begin, so we don't have to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text message if the weather forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we want to link. Since we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather condition as an occasion, it requires a little bit of details to offer us a personalized prediction. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification approach at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a bunch of telephone number you can use. You can either select one number to always send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number every time.

Then, click within Message, and it will raise some choices. I need to know whatever possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can pick all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this moment everything need to be configured, so click the Test & & Review button and you must get a sample text!

Note: If you pick a single From Number, you might be limited in how regular you can receive texts, so if you do not get it immediately, that might be why. Setting random helps prevent that issue, however the the number isn't consistent.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound amazing, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Arrange by Zapier.

Choosing Schedule by Zapier We can then pick a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously makes sure it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely just desire 1 so it does not lose ink and paper

Color or Monochrome: you'll wish to clearly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to tailor to your liking.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Informs with Gmail

If we're trying to find a job, it can be a pain to have to go to every task board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Thankfully, job boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To begin, let's develop a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL needs to stand!

Testing the RSS feed Next, we require to choose what we want to finish with the new product. Since we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we want to include the following:

To: any place you want these sent out to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however an useful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover valuable including the Title, Description, and Link

Configuring task notice e-mail Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Review, and you ought to receive your test e-mail.

Test task alert email Finally if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to instantly post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you desire. Though this is a premium function, you can set up some custom workflows based off of brand-new data Zapier sees or accept requests that you post to set off other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to utilize Zapier.

Share with me on Twitter!

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