Azlo Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little jobs. By themselves, they wear’& rsquo; t take much time. But they can accumulate, specifically if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available by means of Zapier to other app combinations giving you a lots of alternatives to link and develop effective workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Publication's job board

While each of these jobs are little, they wind up saving you a great deal of time. And if you're innovative, you can build on these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective totally automated workflows. Whether it's automating sending an email or ensuring that new post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you produce.Getting started with a Zapier account

Prior to we get into establishing workflows, you'll require an account.

Registering for Zapier is free and you get 5 totally free Zaps to start, so we don't have to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text message if the weather predicts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather as an occasion, it needs a bit of information to offer us a customized prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your phone number belongs to you or that the telephone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the confirmation method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of telephone number you can utilize. You can either select one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number each time.

Then, click within Message, and it will raise some choices. I would like to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather message Finally we get to check if our Zap worked. At this moment whatever should be set up, so click the Test & & Review button and you must receive a sample text!

Note: If you choose a single From Number, you may be restricted in how frequent you can get texts, so if you do not get it immediately, that may be why. Setting random assists prevent that issue, however the the number isn't consistent.

And when you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Set up by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like before ensures it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Grayscale: you'll wish to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to tailor to your taste.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're looking for a task, it can be a pain to need to visit every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Luckily, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To start, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL must stand!

Testing the RSS feed Next, we require to pick what we want to finish with the brand-new product. Considering that we want it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to include the following:

To: wherever you want these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a helpful idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover practical consisting of the Title, Description, and Link

Configuring job notice email Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Review, and you must get your test email.

Test task alert e-mail Lastly if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to instantly post a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you publish to activate other automations.

What's your favorite Zap?

Love hearing new innovative methods to utilize Zapier.

Show me on Twitter!

Azlo Zapier