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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they wear’& rsquo; t take much time. However they can build up, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations offering you a lots of options to connect and build powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's job board

While each of these tasks are little, they wind up saving you a great deal of time. And if you're creative, you can build on these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new article gets a tweet, we can eliminate the manual actions of ordinary tasks to concentrate on other things that art crucial.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you develop.Starting with a Zapier account

Before we enter establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 free Zaps to begin, so we do not have to worry about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather predicts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we wish to link. Since we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather as an event, it requires a little bit of information to provide us a tailored forecast. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your telephone number belongs to you or that the phone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification approach at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either select one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some choices. I would like to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this moment whatever need to be set up, so click the Test & & Review button and you need to receive a sample text!

Note: If you select a single From Number, you might be limited in how regular you can receive texts, so if you do not get it right now, that might be why. Setting random helps prevent that issue, but the the number isn't constant.

And once you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to in the past makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't waste ink and paper

Color or Grayscale: you'll want to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to tailor to your taste.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're searching for a job, it can be a pain to have to check out every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To get started, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL must be valid!

Checking the RSS feed Next, we require to select what we want to make with the brand-new product. Considering that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, similar to what we did with Google Cloud Print. This should be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: anywhere you desire these sent to, probably the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however a helpful concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest including all tokens you'll discover handy including the Title, Description, and Link

Setting up task alert e-mail Once you're done configuring, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you should get your test email.

Test job alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the right direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you want. Though this is a premium function, you can establish some customized workflows based off of brand-new information Zapier sees or accept demands that you publish to set off other automations.

What's your favorite Zap?

Love hearing new imaginative ways to use Zapier.

Share with me on Twitter!

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