Bandzoogle And Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they put on’& rsquo; t take much time. But they can add up, specifically if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations giving you a ton of choices to link and construct powerful workflows.

Particularly, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Magazine's task board

While each of these jobs are little, they wind up conserving you a great deal of time. And if you're creative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds effective fully automated workflows. Whether it's automating sending out an e-mail or making sure that new article gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you create.Getting started with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to start, so we do not need to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to link. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an event, it requires a bit of details to offer us a personalized forecast. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number comes from you or that the phone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of phone numbers you can utilize. You can either pick one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number every time.

Then, click within Message, and it will raise some alternatives. I need to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to test if our Zap worked. At this moment whatever must be set up, so click the Test & & Review button and you should receive a sample text!

Note: If you pick a single From Number, you might be restricted in how regular you can get texts, so if you don't get it right now, that may be why. Setting random helps prevent that concern, however the the number isn't consistent.

And when you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably simply want 1 so it doesn't lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to personalize to your taste.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're trying to find a task, it can be a pain to need to check out every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Thankfully, job boards like Smashing Publication and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To start, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to be valid!

Checking the RSS feed Next, we require to select what we want to do with the new item. Because we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our email, we want to include the following:

To: anywhere you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a valuable concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll discover helpful consisting of the Title, Description, and Link

Configuring task notification e-mail Once you're done setting up, you can hit continue. Then, similar to previously, click Test & & Review, and you should receive your test e-mail.

Test job alert email Finally if you enjoy with the setup, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the right direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to instantly post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you desire. Though this is a premium function, you can establish some custom workflows based off of new information Zapier sees or accept demands that you publish to set off other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

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Bandzoogle And Zapier