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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. By themselves, they wear’& rsquo; t take much time. However they can add up, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations providing you a lots of options to connect and develop powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get e-mails for new jobs on Smashing Magazine's task board

While each of these tasks are little, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective fully automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new article gets a tweet, we can get rid of the manual steps of mundane tasks to concentrate on other things that art important.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you create.Getting started with a Zapier account

Before we enter into setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to start, so we do not have to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we want to link. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to select a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an occasion, it needs a little bit of details to offer us a customized forecast. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the contact number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a lot of phone numbers you can utilize. You can either choose one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some choices. I wish to know everything possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this moment everything ought to be configured, so click the Test & & Review button and you should receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it immediately, that might be why. Setting random assists prevent that problem, however the the number isn't constant.

And once you're happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Arrange by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to in the past makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it does not lose ink and paper

Color or Grayscale: you'll wish to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to personalize to your preference.

With our setup set, click Continue, and similar to previously, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're searching for a task, it can be a pain to have to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Thankfully, task boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To begin, let's produce a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL should be valid!

Testing the RSS feed Next, we require to choose what we want to do with the brand-new item. Since we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our email, we wish to include the following:

To: wherever you desire these sent out to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a helpful concept could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover useful including the Title, Description, and Link

Configuring job notification email Once you're done setting up, you can strike continue. Then, similar to previously, click Test & & Review, and you ought to receive your test e-mail.

Test job alert e-mail Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to automatically publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium feature, you can set up some customized workflows based off of brand-new data Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing new creative ways to use Zapier.

Share with me on Twitter!

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