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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. On their own, they put on’& rsquo; t take much time. But they can accumulate, especially if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available through Zapier to other app integrations providing you a lots of options to connect and build effective workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for new tasks on Smashing Publication's task board

While each of these jobs are small, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops effective fully automated workflows. Whether it's automating sending an e-mail or ensuring that new blog post gets a tweet, we can remove the manual steps of mundane jobs to concentrate on other things that art crucial.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you produce.Getting started with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 free Zaps to begin, so we don't have to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather forecasts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the very first app we wish to link. Given that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When selecting Weather condition as an occasion, it needs a little bit of info to offer us an individualized forecast. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your contact number belongs to you or that the contact number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can utilize. You can either select one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some choices. I want to know whatever possible if it's going to rain, including the likelihood, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this moment everything ought to be configured, so click the Test & & Evaluation button and you ought to get a sample text!

Note: If you pick a single From Number, you may be restricted in how regular you can receive texts, so if you do not get it right away, that might be why. Setting random helps prevent that concern, however the the number isn't constant.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Schedule by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. When set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can set up out print job. Here we'll want to specify what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to tailor to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you want to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Signals with Gmail

If we're trying to find a task, it can be a discomfort to need to check out every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Fortunately, job boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To start, let's create a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL must be valid!

Testing the RSS feed Next, we need to choose what we want to do with the new item. Because we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, comparable to what we made with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our email, we want to consist of the following:

To: any place you want these sent to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a practical concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover useful including the Title, Description, and Link

Configuring task alert email Once you're done setting up, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you should receive your test e-mail.

Test job alert e-mail Lastly if you're happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the ideal direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to automatically post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new imaginative ways to use Zapier.

Show me on Twitter!

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