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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. On their own, they wear’& rsquo; t take much time. However they can accumulate, especially if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available through Zapier to other app integrations offering you a lots of choices to link and build powerful workflows.

Especially, we're going to discover how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Magazine's task board

While each of these jobs are little, they wind up saving you a lot of time. And if you're creative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops effective fully automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new blog post gets a tweet, we can get rid of the manual actions of mundane tasks to focus on other things that art crucial.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you develop.Getting going with a Zapier account

Before we get into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to begin, so we don't need to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Considering that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When picking Weather condition as an event, it requires a bit of info to provide us a customized prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your contact number comes from you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a bunch of contact number you can use. You can either pick one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I want to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to evaluate if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Evaluation button and you ought to get a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how frequent you can receive texts, so if you don't get it immediately, that may be why. Setting random helps prevent that concern, however the the number isn't constant.

And when you enjoy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Schedule by Zapier.

Picking Schedule by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like in the past makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it doesn't waste ink and paper

Color or Monochrome: you'll wish to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to customize to your taste.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're looking for a task, it can be a discomfort to have to go to every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To begin, let's develop a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can check the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL needs to be valid!

Testing the RSS feed Next, we need to select what we wish to do with the new item. Since we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we wish to include the following:

To: anywhere you desire these sent to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a handy idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover helpful consisting of the Title, Description, and Link

Configuring task notice e-mail Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Review, and you must receive your test e-mail.

Test task alert email Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to instantly post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can really do whatever you desire. Though this is a premium function, you can set up some custom-made workflows based off of new data Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new creative ways to utilize Zapier.

Show me on Twitter!

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