Best Zapier Use Cases

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they put on’& rsquo; t take much time. However they can accumulate, particularly if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available by means of Zapier to other app integrations giving you a ton of alternatives to connect and build effective workflows.

Especially, we're going to learn how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new jobs on Smashing Magazine's task board

While each of these tasks are small, they wind up saving you a great deal of time. And if you're creative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful fully automated workflows. Whether it's automating sending out an email or making sure that brand-new post gets a tweet, we can eliminate the manual steps of mundane tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you produce.Starting with a Zapier account

Before we enter into setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to begin, so we don't have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather anticipates rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we want to connect. Since we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When choosing Weather as an event, it needs a little bit of info to provide us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your contact number comes from you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of phone numbers you can use. You can either pick one number to constantly send out from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some choices. I want to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Review button and you need to get a sample text!

Keep in mind: If you select a single From Number, you may be limited in how regular you can receive texts, so if you do not get it right away, that may be why. Setting random helps prevent that concern, however the the number isn't constant.

And as soon as you more than happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Set up by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. As soon as configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't squander ink and paper

Color or Black and white: you'll wish to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to tailor to your taste.

With our configuration set, click Continue, and similar to before, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're searching for a job, it can be a pain to need to go to every job board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Thankfully, task boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To begin, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Checking the RSS feed Next, we require to pick what we wish to do with the brand-new item. Since we want it emailed, we can select our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we want to include the following:

To: anywhere you desire these sent to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however an useful idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover helpful including the Title, Description, and Link

Setting up task alert email Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Evaluation, and you need to receive your test e-mail.

Test task alert email Finally if you're happy with the configuration, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the best instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you compose your own content? Establish an RSS feed to automatically publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you desire. Though this is a premium feature, you can set up some customized workflows based off of new data Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new imaginative ways to use Zapier.

Share with me on Twitter!

Best Zapier Use Cases