Best Zapier Workflows For Quickbooks Online

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. However they can add up, specifically if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered through Zapier to other app combinations offering you a lots of alternatives to link and build effective workflows.

Especially, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Publication's task board

While each of these jobs are small, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and constructs effective completely automated workflows. Whether it's automating sending out an email or making certain that brand-new blog post gets a tweet, we can get rid of the manual actions of mundane jobs to focus on other things that art essential.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you develop.Getting going with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not have to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the first app we wish to connect. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When picking Weather condition as an occasion, it requires a little bit of info to provide us an individualized prediction. Especially, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your telephone number belongs to you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can utilize. You can either choose one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I want to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to check if our Zap worked. At this point whatever ought to be set up, so click the Test & & Review button and you ought to get a sample text!

Note: If you choose a single From Number, you might be limited in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random assists prevent that problem, however the the number isn't consistent.

And once you're happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Arrange by Zapier.

Picking Schedule by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: most likely just want 1 so it doesn't lose ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to personalize to your liking.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're trying to find a task, it can be a pain to need to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To get going, let's develop a new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL needs to stand!

Evaluating the RSS feed Next, we require to pick what we wish to finish with the brand-new product. Considering that we want it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, similar to what we did with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our email, we want to consist of the following:

To: any place you want these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a handy concept could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest including all tokens you'll discover helpful including the Title, Description, and Link

Configuring job notice email Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Evaluation, and you need to get your test email.

Test task alert email Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to immediately post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you want. Though this is a premium function, you can set up some custom workflows based off of brand-new information Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new imaginative ways to use Zapier.

Share with me on Twitter!

Best Zapier Workflows For Quickbooks Online