Better Proposals Zoho Invoice Zapier Integration

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they put on’& rsquo; t take much time. But they can build up, specifically if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API readily available via Zapier to other app integrations giving you a lots of options to link and build effective workflows.

Particularly, we're going to learn how to do a few things:

Sending a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for new tasks on Smashing Magazine's task board

While each of these tasks are small, they end up conserving you a lot of time. And if you're imaginative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds effective completely automated workflows. Whether it's automating sending out an email or making sure that new blog post gets a tweet, we can eliminate the manual actions of mundane jobs to concentrate on other things that art crucial.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you create.Getting started with a Zapier account

Before we get into establishing workflows, you'll require an account.

Signing up for Zapier is free and you get 5 totally free Zaps to start, so we do not have to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the first app we want to connect. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather condition as an occasion, it requires a bit of details to give us a personalized forecast. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier offers a bunch of phone numbers you can use. You can either select one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will use a random number each time.

Then, click inside of Message, and it will raise some choices. I need to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can select all or as much as we want and again click Continue.

Setting up Weather message Lastly we get to check if our Zap worked. At this moment everything need to be set up, so click the Test & & Evaluation button and you should get a sample text!

Keep in mind: If you select a single From Number, you might be limited in how frequent you can get texts, so if you don't get it immediately, that may be why. Setting random assists prevent that issue, however the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to previously ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to customize to your preference.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Informs with Gmail

If we're looking for a task, it can be a discomfort to need to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Fortunately, job boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get going, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL should be valid!

Checking the RSS feed Next, we require to choose what we want to finish with the brand-new product. Because we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, similar to what we did with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we want to include the following:

To: wherever you desire these sent to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a helpful concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll discover helpful including the Title, Description, and Link

Setting up task alert e-mail Once you're done configuring, you can strike continue. Then, similar to previously, click Test & & Review, and you should get your test e-mail.

Test job alert e-mail Lastly if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to immediately publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you desire. Though this is a premium function, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you publish to trigger other automations.

What's your preferred Zap?

Love hearing new creative methods to utilize Zapier.

Show me on Twitter!

Better Proposals Zoho Invoice Zapier Integration