Better Than Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small jobs. On their own, they don’& rsquo; t take much time. But they can accumulate, particularly if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API available through Zapier to other app integrations offering you a ton of alternatives to connect and build powerful workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new jobs on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a lot of time. And if you're imaginative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops powerful totally automated workflows. Whether it's automating sending out an email or ensuring that new post gets a tweet, we can eliminate the manual steps of mundane tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you create.Starting with a Zapier account

Before we get into establishing workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not need to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To get started, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the first app we want to link. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather condition as an occasion, it needs a little bit of information to offer us an individualized prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your telephone number comes from you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier provides a bunch of phone numbers you can utilize. You can either select one number to constantly send out from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number each time.

Then, click inside of Message, and it will raise some choices. I need to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can select all or as much as we want and again click Continue.

Configuring Weather condition message Lastly we get to check if our Zap worked. At this point whatever should be configured, so click the Test & & Review button and you should receive a sample text!

Note: If you choose a single From Number, you might be restricted in how frequent you can receive texts, so if you do not get it immediately, that may be why. Setting random helps avoid that problem, but the the number isn't consistent.

And once you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Schedule by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Black and white: you'll want to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to customize to your preference.

With our setup set, click Continue, and similar to previously, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the very same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're searching for a job, it can be a discomfort to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To get started, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must stand!

Checking the RSS feed Next, we require to choose what we wish to do with the new item. Given that we desire it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we want to include the following:

To: anywhere you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however an useful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover valuable including the Title, Description, and Link

Configuring job notification e-mail Once you're done configuring, you can strike continue. Then, comparable to in the past, click Test & & Review, and you need to get your test email.

Test job alert email Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept requests that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative methods to use Zapier.

Share with me on Twitter!

Better Than Zapier