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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they don’& rsquo; t take much time. However they can accumulate, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available through Zapier to other app combinations giving you a lots of options to connect and construct powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Magazine's task board

While each of these jobs are small, they end up conserving you a lot of time. And if you're creative, you can build upon these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending out an e-mail or ensuring that new post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art essential.

Each time you develop a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you produce.Getting going with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to begin, so we do not need to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text message if the weather predicts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the first app we wish to connect. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather as an occasion, it needs a bit of information to offer us a customized prediction. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of phone numbers you can use. You can either pick one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some options. I wish to know everything possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can choose all or as much as we want and again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this point whatever must be set up, so click the Test & & Review button and you ought to receive a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it immediately, that might be why. Setting random assists avoid that problem, but the the number isn't constant.

And once you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Schedule by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to before ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to personalize to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're looking for a job, it can be a pain to need to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Fortunately, task boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To start, let's create a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL ought to be valid!

Checking the RSS feed Next, we need to pick what we wish to do with the brand-new product. Since we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we want to include the following:

To: any place you desire these sent out to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a helpful concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll find handy including the Title, Description, and Link

Configuring task notice e-mail Once you're done setting up, you can strike continue. Then, similar to in the past, click Test & & Evaluation, and you should receive your test email.

Test job alert e-mail Lastly if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to immediately publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new data Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to utilize Zapier.

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