Bexio Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. By themselves, they put on’& rsquo; t take much time. But they can build up, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API available by means of Zapier to other app combinations giving you a lots of alternatives to link and construct powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Magazine's task board

While each of these tasks are little, they wind up saving you a great deal of time. And if you're imaginative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops powerful totally automated workflows. Whether it's automating sending an e-mail or making sure that new article gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art crucial.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you develop.Getting started with a Zapier account

Before we enter setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to start, so we do not need to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text if the weather anticipates rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we want to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Picking the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather as an occasion, it needs a little bit of details to offer us a personalized forecast. Particularly, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your phone number belongs to you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can utilize. You can either select one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I would like to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this moment everything must be configured, so click the Test & & Review button and you need to get a sample text!

Note: If you choose a single From Number, you may be restricted in how regular you can receive texts, so if you do not get it right now, that may be why. Setting random assists prevent that problem, but the the number isn't constant.

And as soon as you enjoy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Schedule by Zapier.

Selecting Schedule by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like before makes certain it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending upon what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're trying to find a task, it can be a pain to need to check out every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Luckily, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To get going, let's produce a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Evaluating the RSS feed Next, we need to pick what we want to make with the brand-new product. Since we want it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we want to include the following:

To: wherever you want these sent out to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a valuable idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover valuable including the Title, Description, and Link

Configuring job notification e-mail Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Review, and you must receive your test email.

Test task alert e-mail Lastly if you're happy with the setup, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can actually do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of new information Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing new creative ways to use Zapier.

Share with me on Twitter!

Bexio Zapier