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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. By themselves, they don’& rsquo; t take much time. However they can accumulate, especially if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered through Zapier to other app combinations offering you a ton of alternatives to link and construct effective workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Magazine's job board

While each of these jobs are little, they wind up conserving you a great deal of time. And if you're creative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops effective completely automated workflows. Whether it's automating sending an email or ensuring that new post gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art crucial.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you produce.Getting started with a Zapier account

Prior to we enter into establishing workflows, you'll need an account.

Signing up for Zapier is free and you get 5 totally free Zaps to start, so we do not have to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather forecasts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the first app we want to connect. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather as an occasion, it needs a little bit of information to give us a tailored prediction. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your phone number belongs to you or that the contact number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier provides a bunch of phone numbers you can use. You can either pick one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some options. I would like to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Evaluation button and you need to get a sample text!

Note: If you choose a single From Number, you might be limited in how regular you can get texts, so if you don't get it immediately, that may be why. Setting random helps prevent that issue, however the the number isn't constant.

And once you're happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Schedule by Zapier.

Selecting Schedule by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like previously makes sure it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to customize to your taste.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're trying to find a task, it can be a pain to have to go to every task board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Fortunately, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To get started, let's produce a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL must stand!

Evaluating the RSS feed Next, we need to pick what we want to do with the new product. Given that we desire it emailed, we can select our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, similar to what we did with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: anywhere you want these sent out to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however an useful idea might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll find handy consisting of the Title, Description, and Link

Configuring task notification e-mail Once you're done configuring, you can hit continue. Then, similar to before, click Test & & Review, and you must get your test email.

Test job alert e-mail Finally if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to instantly publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing new creative ways to utilize Zapier.

Share with me on Twitter!

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