Biggest Zapier Productivity Hacks

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little tasks. On their own, they put on’& rsquo; t take much time. But they can add up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available through Zapier to other app integrations giving you a ton of choices to link and build effective workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Magazine's task board

While each of these jobs are little, they wind up saving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective fully automated workflows. Whether it's automating sending out an email or ensuring that new article gets a tweet, we can remove the manual actions of mundane tasks to concentrate on other things that art important.

Each time you produce a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you create.Getting started with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Registering for Zapier is free and you get 5 complimentary Zaps to begin, so we don't have to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we wish to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather condition as an event, it needs a bit of info to give us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your phone number comes from you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either choose one number to constantly send from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click inside of Message, and it will bring up some choices. I need to know whatever possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather message Finally we get to test if our Zap worked. At this point everything need to be set up, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you select a single From Number, you might be limited in how frequent you can get texts, so if you don't get it right away, that might be why. Setting random assists prevent that issue, but the the number isn't constant.

And when you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Arrange by Zapier.

Choosing Schedule by Zapier We can then pick a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to customize to your preference.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the very same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're trying to find a job, it can be a pain to need to visit every job board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, task boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To begin, let's create a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL should stand!

Testing the RSS feed Next, we require to select what we wish to finish with the brand-new product. Given that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our email, we wish to include the following:

To: anywhere you desire these sent out to, probably the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a helpful concept might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll find practical consisting of the Title, Description, and Link

Configuring task notice e-mail Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Review, and you ought to receive your test email.

Test task alert e-mail Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to instantly post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium function, you can establish some custom workflows based off of new information Zapier sees or accept demands that you post to set off other automations.

What's your preferred Zap?

Love hearing new imaginative methods to utilize Zapier.

Share with me on Twitter!

Biggest Zapier Productivity Hacks