Bill Dixon Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they put on’& rsquo; t take much time. However they can accumulate, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API available through Zapier to other app combinations giving you a lots of alternatives to connect and build effective workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's job board

While each of these tasks are little, they end up saving you a great deal of time. And if you're innovative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and constructs effective completely automated workflows. Whether it's automating sending an email or ensuring that new blog post gets a tweet, we can remove the manual actions of ordinary tasks to focus on other things that art essential.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Starting with a Zapier account

Before we get into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 free Zaps to begin, so we don't have to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we wish to connect. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a bit of information to offer us a personalized forecast. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which just makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number comes from you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of telephone number you can use. You can either pick one number to always send from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will raise some choices. I would like to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather message Finally we get to test if our Zap worked. At this point everything should be configured, so click the Test & & Review button and you ought to get a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how regular you can receive texts, so if you don't get it immediately, that might be why. Setting random assists prevent that issue, however the the number isn't consistent.

And once you enjoy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Schedule by Zapier We can then pick a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to before makes sure it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably just want 1 so it doesn't waste ink and paper

Color or Black and white: you'll want to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to personalize to your liking.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Informs with Gmail

If we're looking for a task, it can be a discomfort to have to go to every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To get started, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL ought to be valid!

Testing the RSS feed Next, we need to choose what we want to make with the brand-new item. Since we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to consist of the following:

To: wherever you desire these sent to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a helpful idea could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Setting up job notification email Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Review, and you need to get your test email.

Test job alert email Lastly if you're happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to immediately publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you want. Though this is a premium function, you can set up some custom-made workflows based off of new data Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

Share with me on Twitter!

Bill Dixon Zapier