Bill Merrill Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. On their own, they wear’& rsquo; t take much time. However they can accumulate, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API readily available through Zapier to other app combinations offering you a ton of options to link and construct powerful workflows.

Particularly, we're going to find out how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for brand-new tasks on Smashing Publication's job board

While each of these tasks are small, they end up saving you a lot of time. And if you're creative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops effective totally automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new article gets a tweet, we can remove the manual actions of mundane tasks to concentrate on other things that art important.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you develop.Getting going with a Zapier account

Before we enter establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 free Zaps to start, so we do not have to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text if the weather condition anticipates rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we want to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather condition as an occasion, it needs a bit of info to give us an individualized forecast. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either select one number to always send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click within Message, and it will bring up some alternatives. I want to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can select all or as much as we want and once again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this moment everything ought to be configured, so click the Test & & Evaluation button and you should get a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how frequent you can get texts, so if you don't get it right now, that might be why. Setting random helps avoid that issue, however the the number isn't consistent.

And as soon as you enjoy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Arrange by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not squander ink and paper

Color or Grayscale: you'll wish to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to personalize to your liking.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're looking for a job, it can be a pain to have to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To start, let's create a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Checking the RSS feed Next, we need to pick what we want to do with the brand-new item. Given that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: anywhere you want these sent out to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a practical concept could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover helpful including the Title, Description, and Link

Setting up task notice email Once you're done configuring, you can strike continue. Then, comparable to previously, click Test & & Evaluation, and you should get your test e-mail.

Test job alert e-mail Lastly if you more than happy with the setup, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to instantly post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you desire. Though this is a premium feature, you can establish some custom workflows based off of new information Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new creative methods to use Zapier.

Share with me on Twitter!

Bill Merrill Zapier