Billcom Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little tasks. On their own, they don’& rsquo; t take much time. However they can accumulate, particularly if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API available by means of Zapier to other app integrations providing you a ton of choices to link and construct effective workflows.

Especially, we're going to learn how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Magazine's task board

While each of these tasks are little, they end up conserving you a great deal of time. And if you're creative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops effective totally automated workflows. Whether it's automating sending an email or making certain that brand-new blog post gets a tweet, we can get rid of the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you develop a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Starting with a Zapier account

Prior to we enter establishing workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 free Zaps to begin, so we don't need to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text if the weather predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we want to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather by Zapier combination It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a little bit of info to offer us a tailored prediction. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a bunch of telephone number you can utilize. You can either pick one number to always send from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some choices. I need to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather message Finally we get to test if our Zap worked. At this point whatever ought to be configured, so click the Test & & Review button and you ought to get a sample text!

Note: If you pick a single From Number, you might be limited in how regular you can get texts, so if you do not get it immediately, that might be why. Setting random assists avoid that problem, but the the number isn't consistent.

And when you enjoy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Set up by Zapier.

Selecting Schedule by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. When set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like before makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Black and white: you'll wish to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to customize to your preference.

With our setup set, click Continue, and similar to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a task, it can be a discomfort to have to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To begin, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL ought to be valid!

Testing the RSS feed Next, we need to pick what we want to make with the new product. Given that we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our email, we wish to include the following:

To: anywhere you want these sent out to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a valuable idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover helpful including the Title, Description, and Link

Setting up job alert email Once you're done setting up, you can hit continue. Then, comparable to in the past, click Test & & Evaluation, and you should receive your test email.

Test task alert email Finally if you're happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to immediately post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium function, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept requests that you publish to trigger other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to use Zapier.

Show me on Twitter!

Billcom Zapier