Blackbaud Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. By themselves, they don’& rsquo; t take much time. But they can add up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered via Zapier to other app integrations providing you a lots of options to connect and build powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for brand-new tasks on Smashing Publication's job board

While each of these jobs are small, they end up conserving you a great deal of time. And if you're creative, you can build upon these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs powerful completely automated workflows. Whether it's automating sending an email or making sure that brand-new post gets a tweet, we can get rid of the manual steps of ordinary jobs to focus on other things that art essential.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you create.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not need to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather as an occasion, it requires a little bit of details to give us an individualized forecast. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your telephone number comes from you or that the contact number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of contact number you can use. You can either pick one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will raise some alternatives. I wish to know whatever possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can select all or as much as we want and once again click Continue.

Configuring Weather message Finally we get to test if our Zap worked. At this moment whatever should be configured, so click the Test & & Review button and you should receive a sample text!

Note: If you select a single From Number, you might be limited in how regular you can receive texts, so if you don't get it right away, that might be why. Setting random helps prevent that problem, however the the number isn't consistent.

And when you more than happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like previously makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely just desire 1 so it does not squander ink and paper

Color or Black and white: you'll wish to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to tailor to your taste.

With our setup set, click Continue, and similar to previously, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're trying to find a task, it can be a pain to have to go to every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Thankfully, task boards like Smashing Publication and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To start, let's develop a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL should stand!

Testing the RSS feed Next, we require to select what we want to do with the new product. Because we desire it emailed, we can pick our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, comparable to what we made with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we want to include the following:

To: any place you want these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however an useful idea might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Setting up task notification email Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Review, and you must receive your test email.

Test task alert e-mail Finally if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to instantly post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium function, you can set up some customized workflows based off of brand-new information Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new creative methods to use Zapier.

Share with me on Twitter!

Blackbaud Zapier