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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. But they can add up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available via Zapier to other app integrations providing you a ton of options to link and build powerful workflows.

Especially, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for new jobs on Smashing Magazine's job board

While each of these tasks are little, they end up conserving you a lot of time. And if you're innovative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and constructs powerful fully automated workflows. Whether it's automating sending an email or making certain that brand-new blog post gets a tweet, we can eliminate the manual steps of mundane tasks to concentrate on other things that art crucial.

Each time you create a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Getting started with a Zapier account

Before we get into establishing workflows, you'll require an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we don't have to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we wish to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather condition as an occasion, it needs a little bit of details to offer us a customized prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of contact number you can use. You can either select one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number whenever.

Then, click within Message, and it will bring up some alternatives. I want to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment everything must be configured, so click the Test & & Review button and you need to get a sample text!

Note: If you select a single From Number, you might be limited in how frequent you can get texts, so if you don't get it right away, that may be why. Setting random assists avoid that problem, however the the number isn't constant.

And when you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Set up by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like in the past makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not lose ink and paper

Color or Black and white: you'll want to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your taste.

With our setup set, click Continue, and similar to previously, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're looking for a task, it can be a pain to need to visit every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is posted.

To begin, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Testing the RSS feed Next, we need to pick what we wish to make with the brand-new product. Since we want it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we want to include the following:

To: any place you want these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a valuable concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover useful consisting of the Title, Description, and Link

Setting up task notice e-mail Once you're done setting up, you can strike continue. Then, comparable to previously, click Test & & Evaluation, and you must receive your test e-mail.

Test task alert e-mail Finally if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the best instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to automatically publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can really do whatever you desire. Though this is a premium feature, you can set up some custom workflows based off of brand-new data Zapier sees or accept demands that you post to trigger other automations.

What's your preferred Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Share with me on Twitter!

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