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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. By themselves, they don’& rsquo; t take much time. But they can accumulate, specifically if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available through Zapier to other app combinations offering you a lots of options to connect and build effective workflows.

Especially, we're going to learn how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for new jobs on Smashing Magazine's task board

While each of these tasks are small, they wind up conserving you a lot of time. And if you're innovative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending out an email or making certain that brand-new post gets a tweet, we can get rid of the manual actions of mundane tasks to focus on other things that art crucial.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you develop.Beginning with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is free and you get 5 totally free Zaps to start, so we don't need to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather predicts rain.

To start, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the first app we want to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather as an occasion, it requires a bit of info to offer us a customized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the contact number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a lot of telephone number you can utilize. You can either select one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number every time.

Then, click within Message, and it will bring up some options. I would like to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can select all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this moment whatever need to be configured, so click the Test & & Evaluation button and you need to get a sample text!

Note: If you select a single From Number, you may be restricted in how regular you can get texts, so if you do not get it immediately, that might be why. Setting random helps prevent that issue, but the the number isn't consistent.

And when you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Schedule by Zapier.

Picking Schedule by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to previously makes sure it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it doesn't lose ink and paper

Color or Black and white: you'll want to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to personalize to your preference.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're looking for a job, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To start, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can check the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to stand!

Evaluating the RSS feed Next, we require to pick what we wish to make with the brand-new item. Considering that we want it emailed, we can pick our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our email, we wish to include the following:

To: wherever you want these sent to, probably the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a handy idea could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up job notice e-mail Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you should receive your test e-mail.

Test task alert email Lastly if you enjoy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to immediately post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium feature, you can set up some custom workflows based off of brand-new information Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

Share with me on Twitter!

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