Extensions Like Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. By themselves, they wear’& rsquo; t take much time. But they can build up, particularly if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available via Zapier to other app combinations offering you a lots of options to link and build effective workflows.

Particularly, we're going to discover how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Publication's task board

While each of these tasks are small, they end up saving you a lot of time. And if you're creative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective totally automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new blog post gets a tweet, we can get rid of the manual steps of mundane jobs to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you develop.Getting going with a Zapier account

Prior to we enter establishing workflows, you'll require an account.

Registering for Zapier is free and you get 5 free Zaps to begin, so we do not have to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we want to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When picking Weather condition as an event, it needs a bit of details to give us a personalized forecast. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number belongs to you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a lot of contact number you can use. You can either pick one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click within Message, and it will raise some options. I would like to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can choose all or as much as we want and once again click Continue.

Setting up Weather message Finally we get to evaluate if our Zap worked. At this moment everything must be set up, so click the Test & & Evaluation button and you need to receive a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how frequent you can receive texts, so if you don't get it immediately, that may be why. Setting random helps prevent that concern, however the the number isn't consistent.

And as soon as you enjoy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Set up by Zapier.

Picking Arrange by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like before ensures it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not squander ink and paper

Color or Black and white: you'll wish to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to personalize to your preference.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're looking for a task, it can be a discomfort to have to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To begin, let's produce a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL must be valid!

Testing the RSS feed Next, we need to select what we want to finish with the brand-new item. Since we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our email, we wish to include the following:

To: wherever you want these sent to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a helpful idea might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover useful consisting of the Title, Description, and Link

Setting up task notification e-mail Once you're done configuring, you can hit continue. Then, similar to before, click Test & & Review, and you need to get your test e-mail.

Test task alert e-mail Finally if you're happy with the configuration, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the right instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to instantly publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium function, you can establish some custom workflows based off of brand-new data Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing new creative ways to utilize Zapier.

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Extensions Like Zapier