Intacct Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they don’& rsquo; t take much time. However they can accumulate, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available by means of Zapier to other app integrations providing you a lots of options to connect and construct effective workflows.

Particularly, we're going to learn how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a lot of time. And if you're creative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and constructs powerful totally automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new article gets a tweet, we can remove the manual steps of ordinary tasks to focus on other things that art essential.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you create.Starting with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we don't need to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather condition anticipates rain.

To start, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we want to connect. Because we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather as an event, it needs a little bit of information to give us an individualized prediction. Especially, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your telephone number belongs to you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification approach at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either choose one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will raise some choices. I want to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this point whatever ought to be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Keep in mind: If you choose a single From Number, you may be restricted in how frequent you can get texts, so if you don't get it immediately, that might be why. Setting random helps prevent that problem, however the the number isn't consistent.

And once you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Set up by Zapier.

Choosing Set Up by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like previously makes certain it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably just want 1 so it doesn't lose ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to tailor to your taste.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're searching for a task, it can be a pain to need to visit every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To start, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to go into a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL must stand!

Checking the RSS feed Next, we need to select what we wish to do with the new product. Because we want it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: wherever you want these sent to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a practical concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll find useful including the Title, Description, and Link

Setting up job notification e-mail Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you should receive your test e-mail.

Test job alert e-mail Finally if you enjoy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the best instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to instantly publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you want. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new innovative ways to use Zapier.

Show me on Twitter!

Intacct Zapier