Intake Forms From Acuity Into Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little jobs. By themselves, they wear’& rsquo; t take much time. But they can add up, particularly if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations giving you a lots of choices to connect and develop powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for new jobs on Smashing Magazine's job board

While each of these jobs are little, they wind up saving you a lot of time. And if you're imaginative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective totally automated workflows. Whether it's automating sending out an e-mail or making certain that new post gets a tweet, we can remove the manual actions of mundane tasks to concentrate on other things that art crucial.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you develop.Getting started with a Zapier account

Before we enter into setting up workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 free Zaps to begin, so we do not have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather anticipates rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we want to link. Because we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather as an occasion, it requires a bit of details to give us a customized forecast. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can use. You can either choose one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number every time.

Then, click inside of Message, and it will raise some choices. I need to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather message Finally we get to evaluate if our Zap worked. At this moment whatever must be configured, so click the Test & & Evaluation button and you must receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can get texts, so if you don't get it immediately, that may be why. Setting random assists prevent that problem, but the the number isn't constant.

And as soon as you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like before makes certain it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply want 1 so it does not waste ink and paper

Color or Grayscale: you'll want to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to personalize to your taste.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're looking for a job, it can be a discomfort to need to visit every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Fortunately, task boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To begin, let's produce a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL should stand!

Checking the RSS feed Next, we require to select what we wish to do with the new item. Since we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, similar to what we made with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we want to include the following:

To: wherever you desire these sent out to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however a handy concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover practical consisting of the Title, Description, and Link

Setting up job alert email Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you need to receive your test e-mail.

Test job alert email Lastly if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium feature, you can set up some custom workflows based off of new data Zapier sees or accept demands that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to use Zapier.

Share with me on Twitter!

Intake Forms From Acuity Into Zapier