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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they don’& rsquo; t take much time. However they can build up, particularly if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered via Zapier to other app integrations giving you a ton of alternatives to connect and construct powerful workflows.

Especially, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's job board

While each of these jobs are small, they wind up conserving you a great deal of time. And if you're innovative, you can build on these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds effective completely automated workflows. Whether it's automating sending out an email or making certain that new article gets a tweet, we can remove the manual actions of mundane tasks to focus on other things that art essential.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you develop.Beginning with a Zapier account

Before we enter setting up workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to start, so we don't have to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather anticipates rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we wish to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a little bit of information to provide us a personalized prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a lot of phone numbers you can utilize. You can either choose one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number whenever.

Then, click within Message, and it will bring up some alternatives. I would like to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather condition message Finally we get to evaluate if our Zap worked. At this moment everything need to be set up, so click the Test & & Evaluation button and you ought to get a sample text!

Note: If you select a single From Number, you might be limited in how regular you can get texts, so if you don't get it right away, that might be why. Setting random helps avoid that problem, but the the number isn't constant.

And when you more than happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Schedule by Zapier.

Picking Set Up by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like in the past makes certain it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not lose ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to personalize to your taste.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're trying to find a job, it can be a discomfort to have to visit every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Fortunately, job boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is published.

To start, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL ought to be valid!

Checking the RSS feed Next, we require to choose what we wish to do with the brand-new item. Given that we want it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: any place you want these sent to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, but a valuable concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find valuable including the Title, Description, and Link

Setting up task alert email Once you're done configuring, you can strike continue. Then, similar to in the past, click Test & & Review, and you must receive your test e-mail.

Test job alert email Lastly if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you moving in the ideal direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to instantly publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing new creative methods to use Zapier.

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Integrates With Zapier