Integrating Zapier Dropbox Url With Gravity Forms And Google Sheets

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. By themselves, they wear’& rsquo; t take much time. But they can accumulate, particularly if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered via Zapier to other app integrations offering you a ton of options to link and build powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Magazine's job board

While each of these tasks are small, they end up conserving you a great deal of time. And if you're creative, you can build on these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops effective totally automated workflows. Whether it's automating sending an email or making sure that brand-new post gets a tweet, we can get rid of the manual actions of ordinary tasks to concentrate on other things that art crucial.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you develop.Starting with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to begin, so we do not have to fret about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather condition predicts rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we want to link. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When picking Weather as an occasion, it requires a bit of information to provide us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number comes from you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification approach at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier gives a lot of contact number you can use. You can either choose one number to always send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click within Message, and it will raise some alternatives. I wish to know whatever possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this moment everything should be set up, so click the Test & & Review button and you must receive a sample text!

Note: If you choose a single From Number, you may be limited in how regular you can get texts, so if you don't get it right away, that may be why. Setting random assists avoid that problem, however the the number isn't consistent.

And when you enjoy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Set up by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it doesn't lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to personalize to your preference.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're trying to find a job, it can be a pain to need to go to every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is published.

To get started, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can check the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to be valid!

Evaluating the RSS feed Next, we require to pick what we want to finish with the brand-new product. Given that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you wish to sign in to your account, comparable to what we did with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to consist of the following:

To: any place you want these sent to, probably the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a helpful concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll find useful consisting of the Title, Description, and Link

Configuring task notice email Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Evaluation, and you must get your test email.

Test job alert e-mail Finally if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the right instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to instantly publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can establish some customized workflows based off of brand-new data Zapier sees or accept requests that you post to trigger other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to utilize Zapier.

Show me on Twitter!

Integrating Zapier Dropbox Url With Gravity Forms And Google Sheets