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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. On their own, they don’& rsquo; t take much time. However they can add up, particularly if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API readily available via Zapier to other app integrations offering you a ton of alternatives to link and develop powerful workflows.

Especially, we're going to learn how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for new tasks on Smashing Publication's job board

While each of these jobs are small, they end up conserving you a lot of time. And if you're imaginative, you can build on these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful totally automated workflows. Whether it's automating sending out an email or ensuring that brand-new blog post gets a tweet, we can eliminate the manual steps of ordinary jobs to focus on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you develop.Starting with a Zapier account

Before we get into setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we don't need to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When selecting Weather as an event, it needs a bit of info to give us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your phone number comes from you or that the phone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier offers a lot of telephone number you can utilize. You can either pick one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some choices. I need to know whatever possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather condition message Lastly we get to evaluate if our Zap worked. At this moment everything must be configured, so click the Test & & Review button and you must receive a sample text!

Keep in mind: If you choose a single From Number, you may be limited in how regular you can get texts, so if you do not get it right now, that may be why. Setting random helps avoid that issue, however the the number isn't consistent.

And when you more than happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Schedule by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. When configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably just want 1 so it does not lose ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to tailor to your liking.

With our setup set, click Continue, and similar to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're searching for a task, it can be a discomfort to need to go to every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To start, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL should be valid!

Checking the RSS feed Next, we need to pick what we wish to do with the brand-new product. Because we desire it emailed, we can select our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, comparable to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: any place you desire these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover valuable including the Title, Description, and Link

Configuring task notification e-mail Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you ought to receive your test email.

Test task alert e-mail Finally if you're happy with the configuration, turn on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can really do whatever you desire. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing new imaginative ways to utilize Zapier.

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Intercom Zapier Utm Campaign