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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. But they can add up, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available via Zapier to other app combinations giving you a lots of options to connect and develop powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Publication's job board

While each of these jobs are little, they end up saving you a lot of time. And if you're innovative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds effective fully automated workflows. Whether it's automating sending out an e-mail or making sure that new article gets a tweet, we can eliminate the manual steps of mundane jobs to focus on other things that art crucial.

Each time you develop a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you develop.Getting started with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to begin, so we don't need to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we wish to connect. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather condition as an occasion, it requires a little bit of info to give us an individualized forecast. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number comes from you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a lot of contact number you can use. You can either select one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number every time.

Then, click within Message, and it will bring up some choices. I would like to know everything possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this point everything should be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you select a single From Number, you might be limited in how regular you can receive texts, so if you do not get it right now, that may be why. Setting random helps prevent that issue, but the the number isn't constant.

And as soon as you're happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound exciting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Schedule by Zapier.

Selecting Schedule by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like previously ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not lose ink and paper

Color or Black and white: you'll want to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to customize to your preference.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're trying to find a job, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Fortunately, job boards like Smashing Magazine and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To start, let's produce a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL must stand!

Checking the RSS feed Next, we require to pick what we want to make with the new item. Because we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our email, we want to include the following:

To: any place you desire these sent to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a handy concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find practical including the Title, Description, and Link

Configuring job alert email Once you're done setting up, you can strike continue. Then, comparable to previously, click Test & & Evaluation, and you need to receive your test email.

Test job alert e-mail Finally if you enjoy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to automatically publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can really do whatever you want. Though this is a premium function, you can establish some customized workflows based off of new data Zapier sees or accept requests that you publish to activate other automations.

What's your favorite Zap?

Love hearing new creative ways to utilize Zapier.

Show me on Twitter!

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