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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they don’& rsquo; t take much time. However they can accumulate, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API available through Zapier to other app integrations providing you a lots of options to link and construct effective workflows.

Particularly, we're going to learn how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for brand-new tasks on Smashing Publication's job board

While each of these jobs are small, they wind up saving you a lot of time. And if you're creative, you can build on these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and constructs effective fully automated workflows. Whether it's automating sending out an email or ensuring that new article gets a tweet, we can get rid of the manual steps of ordinary tasks to concentrate on other things that art important.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you create.Starting with a Zapier account

Prior to we get into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 free Zaps to start, so we do not need to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather condition anticipates rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we want to connect. Given that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather condition as an event, it requires a little bit of information to give us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your telephone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either pick one number to always send from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some options. I need to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can choose all or as much as we want and again click Continue.

Configuring Weather condition message Lastly we get to evaluate if our Zap worked. At this point whatever ought to be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you select a single From Number, you may be restricted in how regular you can get texts, so if you don't get it right now, that may be why. Setting random helps avoid that issue, however the the number isn't consistent.

And once you more than happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Schedule by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like previously makes certain it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Black and white: you'll want to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to tailor to your preference.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're trying to find a task, it can be a pain to need to go to every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To get going, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL needs to stand!

Testing the RSS feed Next, we need to pick what we wish to finish with the brand-new item. Since we desire it emailed, we can select our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, comparable to what we made with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: anywhere you want these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however a practical idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Configuring task alert email Once you're done setting up, you can strike continue. Then, comparable to previously, click Test & & Evaluation, and you should receive your test e-mail.

Test task alert email Finally if you're happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the right direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to automatically publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can actually do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Show me on Twitter!

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