Ivan Peña Zapien

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. However they can build up, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered via Zapier to other app combinations giving you a ton of options to link and construct powerful workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for brand-new tasks on Smashing Magazine's task board

While each of these jobs are little, they wind up conserving you a lot of time. And if you're innovative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds powerful fully automated workflows. Whether it's automating sending out an email or ensuring that new post gets a tweet, we can remove the manual actions of mundane jobs to concentrate on other things that art essential.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Beginning with a Zapier account

Before we enter setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to start, so we do not need to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text message if the weather condition predicts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we wish to link. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather as an event, it needs a bit of info to give us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number comes from you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a lot of telephone number you can utilize. You can either select one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will utilize a random number each time.

Then, click within Message, and it will bring up some options. I want to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this point whatever ought to be configured, so click the Test & & Evaluation button and you must receive a sample text!

Note: If you choose a single From Number, you may be limited in how regular you can receive texts, so if you don't get it immediately, that might be why. Setting random helps prevent that concern, however the the number isn't constant.

And when you're happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Set up by Zapier.

Picking Arrange by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like in the past ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: probably just want 1 so it does not waste ink and paper

Color or Monochrome: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to personalize to your preference.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're looking for a task, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, job boards like Smashing Publication and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To get started, let's produce a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL should stand!

Checking the RSS feed Next, we require to select what we wish to finish with the brand-new item. Because we want it emailed, we can choose our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, similar to what we did with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we want to include the following:

To: any place you desire these sent to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll find handy consisting of the Title, Description, and Link

Configuring job alert e-mail Once you're done setting up, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you ought to get your test email.

Test task alert e-mail Lastly if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can really do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of new information Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to use Zapier.

Show me on Twitter!

Ivan Peña Zapien