Ivan Zapien

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they don’& rsquo; t take much time. But they can build up, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API offered through Zapier to other app integrations providing you a ton of options to connect and develop effective workflows.

Especially, we're going to learn how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for brand-new tasks on Smashing Publication's job board

While each of these tasks are small, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds effective fully automated workflows. Whether it's automating sending an email or making certain that new post gets a tweet, we can get rid of the manual actions of ordinary tasks to focus on other things that art essential.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you develop.Getting started with a Zapier account

Before we enter into setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to start, so we don't need to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text if the weather condition predicts rain.

To get started, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we wish to connect. Given that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When selecting Weather condition as an occasion, it needs a little bit of details to provide us a customized forecast. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your telephone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of phone numbers you can use. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click within Message, and it will bring up some choices. I would like to know everything possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this point everything ought to be set up, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you choose a single From Number, you may be restricted in how regular you can get texts, so if you do not get it immediately, that might be why. Setting random assists avoid that problem, however the the number isn't constant.

And once you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. As soon as configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before makes sure it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply want 1 so it doesn't waste ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your taste.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're looking for a task, it can be a discomfort to have to visit every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is posted.

To get started, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL must be valid!

Checking the RSS feed Next, we require to pick what we want to do with the brand-new item. Because we desire it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: anywhere you want these sent out to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll find helpful including the Title, Description, and Link

Configuring job alert e-mail Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Review, and you must get your test email.

Test job alert email Lastly if you're happy with the setup, turn on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to instantly publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of new data Zapier sees or accept requests that you publish to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

Ivan Zapien